Printable planning checklist:

 

6 Weeks before the party

 

q       Check calendar and call school to get schedule of events

q       Decide if you want to co-host with other parents

q       Start collecting memorabilia and assembling scrapbook or boards

q       Determine budget

q       Pick date & location

q       Call or stop by a rental company to see all the fun stuff for rent - order your tables, chairs and tent

q       Call caterers or local restaurants for bids

q       Decide on a theme, call for entertainment prices

q       Order or start making invitations

q       Start on invitation list

q       Select caterer or ask a friend to help

q       Rent tables, games, serving equipment?

q       Buy thank you notes, stamps and return address labels

q       Buy paper plates, napkins, silverware, glasses, etc.

q       Buy decorations, including a centerpiece

q       Order food & beverages

q       Mail invitations 3 weeks before the party

q       Buy cards and gifts for your graduate and friends

q       Find a place for your pets

q       Finish scrapbook or board

q       Save or buy containers for left over food

q      _____________________________________________

q      _____________________________________________

q      _____________________________________________

q      _____________________________________________

q      _____________________________________________

 

 

The week of the party

q       Pick up food & beverages

q       Buy extra film and batteries and charge video batteries

q       Send invitations to school with your graduate

q       Wrap gifts for graduate and friends

q       Make cardholder and set up decorations/memorabilia

q       Confirm hotel reservations for out of town guests

q       Set up tent and on the day before the party

q       Review guest list and expectations with graduate.

q       Confirm delivery of rental equipment and plan to be there for a quick inspection

q       Talk to your graduate about your expectations during the party

q      _____________________________________________

q      _____________________________________________

q      _____________________________________________

q      _____________________________________________

q      _____________________________________________

 

 

The day of the party

q       Sleep as late as you can; you’re gonna need all the energy you can get!

q       Wake up your graduate with breakfast in bed.

q       Take your pet to a friend’s for a day of rest.

q       Set out trash barrels (and recycling boxes if serving canned drinks).

q       Sweep the front entryway, driveway and garage (if you are using it).

q       Pick up balloons and put up yard signs and directional signs.

q       Meet with your helpers. Give them detailed instructions.

q       Set tables, serving tables and beverages.

q       Set out non-perishable food early.

q       Set out perishable food at the last minute.

q       Give your graduate a letter saying how proud you are of them.

q       Give your graduate a big hug and let the celebration begin!

q      _____________________________________________

q      _____________________________________________

q      _____________________________________________

q      _____________________________________________

q      _____________________________________________

 

 

Copyright © 2006, Lanewood Marketing—Graduationparty.com.  All rights reserved.